FAQs OAKLEAF

The HOA, or Home Owner’s Association, helps enforce a community’s covenants and restrictions, and rules and regulations that are in place for the community. In most of Oakleaf Plantation, the HOA is actually referred to as the POA. 

POA stands for Property Owners’ Association. In Oakleaf, the POA exists to maintain a beautiful and desirable residential community by upholding a strict set of regulations that protect property values and improve the quality of life for all the residents. The residents agree to and often appreciate regulations in such areas as home appearance and color, lawn condition, parking, mailboxes, improvements & additions, and other guidelines. Members can expect their annual assessment to not only help with Association administrative costs but provide a welcome resource to ensure they continue to enjoy their home and its neighborhood by setting, maintaining, and enforcing reasonable community standards for the Oakleaf community.

The CDD (Community Development District) is a form of local government created by the Florida State Legislature. The CDD on the East Side is Double Branch Community Development District and it is a local, special purpose government entity authorized by Chapter 190 of the Florida Statutes as amended and created by ordinance of the Clay County as an alternative method of planning, acquiring, operating and maintaining community-wide improvements in planned communities.  Visit the Double Branch CDD’s Website for additional information.

Basically, the POA pertains to individual properties, and the CDD oversees the common area turf and landscape, pools, playgrounds, workout facilities, as well as manages the rental locations available to residents of OakLeaf East and OakLeaf West property owners. Be sure to take advantage of these resources that make Oakleaf an amazing place to live!

OakLeaf Plantation is made up of two separate CDDs (Community Development Districts). The two CDDs, Double Branch (Phase 1) and Middle Village (Phase 2), have separately elected boards, budgets, policies, and physical boundaries.  The two districts do have reciprocity agreements with each other to allow for resident usage of both CDD’s amenities and facilities.   However, all other aspects are controlled and overseen independently.

If you live East of State Road 23 (the new First Coast Expressway) you are in Phase 1 which is managed by the Double Branch CDD and the Oakleaf Plantation East POA.

If you live West of State Road 23 (the new First Coast Expressway) you are in Phase 2 which is managed by the Middle Village CDD and the Oakleaf Plantation West POA.

Remember that the CDD boards and POA boards are separate and are their own individual legal entities.

Items to be reviewed by the ARB (Architectural Review Board)  will include any improvement or structure of any kind, landscaping change, tree removal, including without limitation, any building, dwelling, fence, wall, sign, site paving, grading, sewer, drain, disposal system, decorative lighting scheme, painting or alteration of a dwelling (including doors, windows, roof), installation of solar panels or other energy generation devices, construction of fountains, swimming pools, screened enclosures, hot tubs, construction of privacy fences, additions of awnings, shelters, gates, flower boxes, shelves, and statues.

This means most improvements you would make around your house need approval.  If you’re in doubt, submit a request. If one is not needed, they’ll politely let you know. The process is easy!  Simply visit the ARB page or email arb@oakleafpoa.com with any questions that you might have about the application process.

Want to remove a tree entirely? No tree measuring six inches or more in diameter at a point three feet above ground level may be removed without the written approval of the ARB 

OakLeaf Plantation is pleased to make the Amenity Facilities in both Oakleaf Village and Plantation Oaks available for your Special Event or Function! Our Amenities are very popular and book quickly so don’t delay in making your Reservations. At least two weeks’ notice is required.

For pricing, venue details, or to book a reservation, visit OakleafResidents.com and click on “Event Venues.”

If you have questions, you may contact Wanda McReynolds, Community Amenity Coordinator, at 904-375-9285 or email venuerentals@oakleafresidents.com.

Phase 1 – Double Branch

April 6 th – April 28 th

(Weekends Only – slide open at noon)

Saturdays 10am – 6pm
Sundays 11am – 6pm

April 29 th – May 26 th

CLOSED: Tuesdays and Thursdays (MV/PH 2 Pools Open)

Mondays, Wednesdays, Fridays 12pm – 3pm (Pool Monitor Only – Slide Not Open)
Mondays, Wednesdays, Fridays 3pm -7pm (Guards on Duty – Slide Open)

Saturdays – Sundays: 10am – 7pm (slide open at noon)

May 27 th – August 11 th

(School’s Out – Summer Break)

Mondays – Fridays: 10am – 8pm (slide open at noon)
Saturdays – Sundays: 10am – 8pm

August 12 th – September 29 th

CLOSED: Tuesdays and Thursdays (MV/PH 2 Pools Open)

Mondays and Wednesdays: 12pm – 7pm (Pool Monitor Only – Slide Not Open)
Fridays: 12pm – 3pm (Pool Monitor Only – Slide Not Open)
Fridays: 3pm – 7pm (Guards on Duty – Slide Open)
Saturdays – Sundays: 10am – 7pm
LABOR DAY Monday, September 2 nd : 10am – 7pm

September 30 th – October 13 th

(Weekends Only – slide open at noon)

Saturdays: 10am – 6pm
Sundays: 10 – 6pm

*** Please note – Swim at your own risk hours are for Adults only. When Lifeguards are not “On Duty” residents and guest under the age of 18 are not permitted on deck. 

Please be aware that though this may be an adult only time- all adults will be expected to follow the rules set in place as outlined in our policies. Residents and guests of the pools may not drink, or smoke on deck. Please watch your language as not to offend others utilizing the facility and please be modest concerning swim attire. 

Phase 2 – Middle Village

The pools and many other facilities require the Resident Access Card for entry, so we strongly recommend that all residents, regardless of age, obtain a Resident Access Card. Resident cards are issued from the Double Branch (Phase 1) Fitness Center front desk. Please call 904-647-5262 to schedule an appointment or obtain more information.

Phase 1 – Double Branch

Hours of Operation:

Monday through Friday – 6am to 10pm

Saturday and Sunday – 8am until 8pm. 

* Please use wipes to clean up after yourself when utilizing the machines.
* Please follow CDC guidelines and do not visit the facility if experiencing any symptoms whatsoever.
* The Tennis courts will be open for use when the fitness facility is open.There will be a limit on supplies available for Tennis/pickleball.
* Basketball Courts will be open for use when the fitness facility is open.

Phase 2  – Middle Village

Hours of Operation:

Monday through Friday – 6am to 10pm

Saturday and Sunday – 8am until 8pm. 

* Please use wipes to clean up after yourself when utilizing the machines.
* Please follow CDC guidelines and do not visit the facility if experiencing any symptoms whatsoever.

There are lots of exciting sports programs available for all ages in Oakleaf!

Oakleaf Tennis

There are two separate facilities for tennis here at Oakleaf. At Double Branch (Phase 1) residents, can enjoy tennis on our newly resurfaced “US Open” styled courts. We also have multiple courts lined for games such as pickle-ball. At Middle Village (Phase 2) residents can enjoy tennis on our clay courts. Just as with our other facilities these courts are operated independently and have their own rules and operating hours please review all policies for specific rules. For information on Tennis Teams, reserving courts, or setting and appointment to meet with our tennis pro, please visit the Tennis website: 

www.oakleaftennis.com

Oakleaf Swim Teams

www.oakleafswimteam.org

There are multiple swim team programs that utilize our pools here at Oakleaf. We have a recreational team that utilizes the competition pool at Middle Village (phase 2) during the summer months and our local high schools utilize both lap pools (phase 1 and phase 2) during the fall sports season. At all times the teams will make way for residents to utilize up to 2 lanes during their practice times. The only times the pool/s will be closed off for resident usage will be during approved swim meets – the pool will be closed to general usage from 3:30 pm until the end of the meet on these days. The schedule for swim meets will be posted here, sent out by email to residents, and posted at the pools to inform which days would be closed for open resident usage. 

Youth Flag Football and Cheerleading

www.i9sports.com

Tackle Football, Cheer, Baseball, T-Ball, and Softball    

www.oakleafsports.net

Individual Sports Activities

Opportunities include Dance Aerobics, Water Aerobics, Body Sculpting classes and more for adults, seniors, and kids. Visit SecondLineFit.com for details and sign-ups.

Community Bike Rides are a great way to meet new friends while exercising. Follow “Open Road Bicycles at Oakleaf” on Facebook for more information.

Food Truck Friday is an exciting event that takes place in Phase 1 and Phase 2 of Oakleaf on a bi-weekly basis. This is a great chance for you and your family to enjoy some delicious eats and treats, as well as meet your fellow neighbors. You can find out more details about Food Truck Friday, including the location and truck lineup by visiting their Facebook group: https://www.facebook.com/groups/OakleafFoodTruckFriday/

Garbage is picked up every Monday.  You will find additional information here.

At the moment Clay County does not provide curbside recycling services for Oakleaf. 

The weekly yard waste is picked up every Monday.  You will find additional information here.

Recycle, yard waste, and garbage containers should not be placed curbside before 6 p.m. the day prior to pick-up and should be removed from the curb area, and stored out of sight from any roadway or another owner’s property, by 6 a.m. the day after pickup.

No parking will be permitted on areas where the subdivision’s drainage flow may be interrupted or diverted in any way. Vehicles may not be parked on any turf area of the Property.

Furthermore, no vehicle shall park in a manner that might obstruct the delivery of mail. Please note that mail carriers and contract mail carriers often work after hours and on weekends.

Vehicles cannot be parked within 30’ of a Stop Sign or Fire Hydrant. Vehicles may not be parked in a curve. Vehicles must be parked to align with direction of travel for the side of the roadway used for parking.

The Board of Directors has resolved by adoption of this document that certain parking situations constitute a nuisance and as such, will be enforced using the nuisance section of the governing documents, based on complaints from Owners subject to the nuisance situation.

These situations include:

1. Parking directly across from an Owner’s driveway.

2. Parking directly across from another parked vehicle.

3. Not utilizing the available spaces in an Owner’s driveway before parking vehicles in the street.

Requests for additional driveway space, for parking purposes, is subject to review and approval by the ARB Committee and is subject to all set back and Right of Way (herein referred to as R.O.W.) requirements.

No boat, travel trailer, mobile home or motor home can be placed, parked, or stored on any lot unless totally contained within a garage or otherwise completely screened from view and located in a rear yard, subject to approval of the ARB.

Vehicles parked on the street must face with the direction of traffic and have the wheels no more than 12 inches from the curb.

The CDD has a towing policy for cars parked on the grass of common areas.  It may seem like you’re doing the best thing by pulling your car or truck up on the grass near a neighborhood park but you could be damaging important and expensive irrigation equipment when you park in the common areas.  Please park vehicles only in the roadway, or an approved parking lot when visiting a neighborhood park, recreation facilities such as the soccer or baseball fields, or when visiting the amenities centers of Phase 1 or 2.

Satellite dishes may be permitted subject to review and approval of the ARB. Approved Satellite dishes shall be installed in the rear or side of the home out of view from the street.

Yes! Pets are a beloved addition to many of our Oakleaf households, but remember your pets are your responsibility! A few helpful tips:

1. Always be considerate of your neighbors and try to minimize excessive barking or other animal noises when possible, especially at very early or late hours.
2. Going for a walk? Be sure to take a bag along and pick up any waste left by your pet.
3. Lost or Found Pet? Social media can be an efficient way to reunite lost pets with their owners. Take a pic and share!
4. Sometimes as a last resort we have to call in the professionals. If help is needed with stray or wild animals, excessive barking dogs, etc. call Clay County Animal Control at 904-269-6342 or visit claycountygov.com/departments/animal-services

People concerned about an alligator in an Oakleaf retention pond should call our toll-free Nuisance Alligator Hotline at 866-FWC-GATOR (866-392-4286). Generally, an alligator is deemed a nuisance if it is at least 4 feet in length and the caller believes it poses a threat to people, pets or property. There are situations when smaller alligators wind up in places that are not acceptable, such as swimming pools, garages, etc., and must be removed.  When someone concerned about an alligator in any of these situations calls the Nuisance Alligator Hotline, we will dispatch one of our contracted nuisance alligator trappers to resolve the situation.

SNAP uses contracted nuisance alligator trappers throughout the state to remove alligators from locations where they are unwanted or unwelcome. If a complaint meets the qualifying criteria, SNAP will issue a permit to a contracted nuisance alligator trapper authorizing the removal of the animal.

Complainants must be able to grant legal access to the property on which the alligator is located. SNAP does not permit the removal of nuisance alligators from private or publicly managed property without first obtaining permission from the property owner or management authority, which is the Community Development District (CDD) in Oakleaf.   Jay Soriano with GMS is the appropriate point of contact for the CDD for both sides of Oakleaf and their respective CDDs.  Jay can be reached at the following email:

manager@oakleafresidents.com

There certainly is! Simply visit the Requests page to get more information on how to submit an ARB Request for a new vinyl tongue and groove style fence.